EU’s GDPR may impact your operations

As you may well be aware, the European Union (EU) has introduced new legislation on the protection of personal data – the General Data Protection Regulation (GDPR). The GDPR will come into effect on 25 May 2018, and businesses in Europe are frantically trying to get their houses in order, so that their processing of personal data relating to identifiable natural persons is compliant with the legal requirements.

Because of the expanded territorial scope of the GDPR, businesses based outside the EU – including businesses in the Middle East – will need to comply with the GDPR in some circumstances.

Which non-EU businesses are caught under the GDPR?

The GDPR applies to non-EU entities that are ‘controllers’ and ‘processors’ processing personal data of individuals who are in the EU, if the processing activities relate to:

• the offering of goods or services to data subjects in the EU; or
• the monitoring of the behaviour of data subjects, where such behaviour is in the EU.

GDPR’s indirect application to non-EU businesses

The GDPR provisions will also apply indirectly to non-EU businesses that have agreements under which they carry out data processing activities on behalf of an EU business. An EU data controller is expressly required by the GDPR to have a contract with a data processor – whether or not the processor is located in the EU – that stipulates certain prescribed matters.

Obligations on non-EU businesses in relation to international transfers

The GDPR restricts the transfer of personal data to recipients in countries outside the European Economic Area (EEA) unless particular conditions are met. The restrictions are intended to prevent the level of protection provided by the GDPR from being ‘watered down’ or undermined when personal data is transferred to other countries that do not offer the same level of protection to personal data.

Penalties

The fines for non-compliance with the GDPR can be very significant, and depend on the specific article of the GDPR that has been breached. In addition to administrative fines, the supervisory authorities can also impose a range of corrective measures or sanctions. These include imposing a temporary or permanent ban on data processing; ordering the rectification, restriction or erasure of data; and suspending data transfers to third countries. Separately, the GDPR also gives individuals the right to claim compensation directly from the controller or processor for damages suffered due to an infringement of the GDPR.

Appointment of an EU representative

In certain circumstances, there may even be an obligation on an entity operating outside the EU to appoint an EU representative to act as a point of contact for the EU personal data subjects and regulators on all issues relation to personal data processing.

What to do?

The GDPR is a complex area of legal compliance, with ramifications for all companies who have activities in the EU, irrespective of whether their operations are actually based within the EU or elsewhere.

By 25 May 2018  all non-EU businesses should have determined:

• whether they fall within the scope of the GDPR;
• whether any operational and/or technical measures will have to be implemented in the business in order to comply with the GDPR;
• whether their cross-border/intra-group personal data transfers are compliant with the GDPR or whether they might wish to adopt binding corporate rules; and
• whether an EU representative needs to be appointed.

This does not mean it is too late to consider and address data protection compliance, including whether the GDPR applies to your business. If there is any likelihood that GDPR affects your business, we suggest that you address the risk as a matter of priority.

Al Tamimi & Company’s Technology, Media & Telecommunications practice regularly handles matters involving data protection compliance, data breach notifications, and other issues relating to the digital economy. For further information, please contact Stuart Davies or Nick O’Connell.